Forms, Guidelines, Policies and Procedures
The forms, guidelines, policies and procedures section of the BAS website provides easy access to frequently used forms as well as direct links to other resources relating to university business processes.
Accounts Payable
Automobiles - Owned, leased or rented
- Automobile Accident/Incident Report
- Automobile Fleet Change Form
- Automobile Insurance Card (Proof of Insurance)
- Fleet Services Rentals
- Rental car procedures
Banking
Banner
- Access to Administrator Systems Request
- Access to Document Management Suite (Xtender/BDMS)
- Finance Access Request Form -workflow initiated by data steward
- Request for New Banner Index Number and Fund/Org
Banner - Account Codes
Banner - Index Listing
Banner - Rule Class Codes
Budget Revisions Request
Bursar's Office
Cellular devices
Check Requests - see Payment Requests
Confidentiality Form
Conflict of Interest
Controller's Office
Debit Card Reconciliation Form
Department Incoming ACH/Wire Notification Form
Employee Discounts
Environmental Health and Safety
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Injury Reporting
Employee Report of Injury or Occupational Illness
Non-Employee Incident Report
Expense Reimbursements
Fiscal Year-END Cutoff Dates
- Foundation Transfers
- Year End Processing Dates
FlashCart
Foundation Forms and Policies
Gift Reporting Form
Grants Accounting
- Certification for In-kind Cost Sharing
- Cost Transfer Request
- Grant Indirect Cost Exception Form
- Grants Accounting Manual
- Grants Accounting Resources
- Salary Distribution Revision - workflow now available
Hold Harmless Guidelines and Forms
Hospitality Pre-Approval Form
HR Forms Library
Independent Contractor/New Hire Reporting
IDC's (Interdepartment Charges)
Insurance
Internal Audit
Jury Duty
KSU Foundation
Mail Services
Order Supplies
Parking Services
Payment Requests
- Payment Request Form
- Electronic Funds Transfer (EFT)
- Commodity Codes Procurement Website
Payroll
Personnel Action Form (PAF)
PettyCash
Policy Exception Pre-Approval Form
Procurement
Purchasing Card Manual
Purchase Requisition
Purchasing Card Application
Purchasing Policy
Records Retention Policies
Red Flags Rule - Identity Theft Prevention
Rental Cars
Research and Economic Development
Salary Distribution Revision - use workflow
Signature Authority Documentation
Surplus Equipment Redistribution and/or Disposal
Tax
Terminating/Transferring Employees
University Budget Office
University Facilities Management
University Equipment
- Assignment of University Equipment Form
- Electronic Equipment Disposal Procedure
- Equipment Coordinator Assignment Form
- Equipment, Vehicle and Vessel Acquisition Request Policy
- Fabricated Equipment Request and Completed Property Notification
- Inventory Control Change in Equipment Status
- Inventory Control Property Disposition