Pregnancy Accommodations for Students & Employees

Title IX of the Education Amendments of 1972 prohibits discrimination based on sex in education programs or activities, which includes discrimination against pregnant employees and pregnant & parenting students. The Pregnancy Discrimination Act prohibit schools and employers from penalizing students and employees because they need time off from work or school, or reasonable accommodations due to pregnancy, childbirth or caring for an infant. A pregnant employee or student may also be entitled to reasonable accommodation under the Americans with Disabilities Act (ADA), for serious health conditions arising from pregnancy or conditions that constitute a disability and arise from an aggravation of an existing impairment due to pregnancy.

A reasonable accommodation is a change in the academic environment or workplace that enables an employee/student who is pregnant or is caring for a newborn to enjoy equal benefits and privileges of employment or education.

What types of accommodations may I request?

Reasonable accommodations could include, but are not limited to:

temporary parking in a closer location
temporary access to elevators
modified work schedule
excusing absences due to pregnancy or related conditions
submitting classwork after a deadline missed due to pregnancy or childbirth
providing alternatives to make up missed classwork
rescheduling tests or exams
access to lactation rooms
additional breaks
purchasing or modifying equipment and devices (chairs, desk, floor mats, etc.)

A pregnant student will be allowed to make up any work missed due to medically necessary absences for pregnancy. A student will be offered acceptable alternative arrangements to make up missed work. The student will not be required to complete make up work until the student's medically-necessary absences for pregnancy are completed.

How do I request accommodations for pregnancy?

Accommodation Request Process:

The student/employee completes the
The student/employee confirms their and/or class schedule with the Office of Gender Equity & Title IX.
The student/employee provides their healthcare provider with and/or class schedule and the Healthcare Provider Form.
All forms are returned by fax to:

Division of Student Life
Office of Gender Equity & Title IX
��ֱ�� Student Center – Suite 250
Fax: 330.672.2600

Once the Office of Gender Equity & Title IX has received all the required documentation, a staff member will contact you and your direct supervisor/professor(s) to explain next steps and to begin the interactive process.

Complaint Resolution Process:
Pursuant to university policy 5-16.1, you have the option of appealing the accommodation determination if you believe the pregnancy accommodation process has not been followed or applied appropriately.

A student who has a chronic medical condition as a result of a pregnancy should request accommodations from .

Frequently Asked Questions

Can I ask a pregnant employee or student to prove they’re pregnant/provide a doctor’s note?

No. Faculty and Staff cannot ask for doctor’s notes. Your focus should be on the accommodation being requested. Please refer the pregnant employee or student to the Office of Equity & Title IX office for documentation and support.

If you receive documents containing medical information, immediately forward them to the Office of Gender Equity & Title IX, titleix@kent.edu. Do not keep medical records in departmental files.

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